![]() ![]() ( v) Any other contract that requires audit service. ( iv) Fixed-price with provisions for redetermination, cost incentives, economic price adjustment based on cost, or cost allowability. (A)( 1) The appropriate Defense Contract Audit Agency (DCAA) office, as listed in DCAAP 5100.1, Directory of DCAA Offices, or as obtained through the DCAA cognizant field audit office locator, both available via the Internet at, if the contract or modification is one of the following types: (iii) Provide electronic notice of award via EDA to the following: (F) The receiving activity, if the contract or modification provides initial or amended shipping instructions under DFARS 204.1603(b)(2)(ii)( 1)( ii) and ( iii). (E) The military interdepartmental purchase request requiring activity in the case of coordinated acquisition. The Defense Logistics Agency (DLA) is authorized to prescribe alternate procedures for distribution of contract documents in DLA Europe and Africa. A transshipping terminal is not a consignee. (D) Each consignee specified in the contract. (C) Each accounting office whose funds are cited in the contract. Provide any modification that changes the payment office to both the new and the old payment offices. The contracting officer also should provide the contract administration office with a copy of the contract distribution list, indicating those offices that should receive copies of modifications, and any changes to the list as they occur. (A) The contract administration office, if the contracting officer delegates contract administration to another office (see FAR Subpart 42.2). (ii) After contract execution, provide an electronic data file copy of the contract and modifications in either X.12 or PDS XML to the following: ( 2) Department of Defense Procurement Data Standard (PDS) Extensible Markup Language (XML) format. ![]() ( 1) American National Standards Institute X.12 Electronic Data Interchange standard transaction sets 850 and 860. ![]() ![]() Organizations should send both formats in parallel unless validation failures have been eliminated.) (Note that the GEX can be used to translate from the formats below to other formats. (B) Electronic data files depicting the contract shall be sent in at least one of the following formats via the GEX to EDA and to systems supporting specific offices as set forth in paragraph (ii) below. (A) Indexed Portable Document Format files shall be sent via the Global Exchange system (GEX) to the Electronic Document Access (EDA) () system to provide a human-readable copy of contract documents. (i) Contracts and modifications shall be distributed electronically (except as provided at DFARS 204.270-1(a)) using the following methods: (3) Use the following distribution procedures instead of those at FAR 4.201(b) through (f): (2) Ensure that distribution of contracts and modifications is consistent with security directives. Unless otherwise directed by department/agency procedures, the office issuing the orders maintains the original of orders under basic ordering agreements and the original of provisioning orders and Administrative contracting officers and termination contracting officers provide the original of each modification to the PCO for retention in the contract file. (1) The procuring contracting officer (PCO) retains the original signed contract for the contract file. ![]()
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